Rapid advancements in tech have necessitated a change in the way businesses across the world operate. With people from all over the world collaborating to deliver exceptional results, businesses need to rethink their systems and processes to streamline day to day operations.
Traditional HR systems are no longer easy to maneuver considering the increased workforce and business requirements. Most companies across the globe are shifting from on premises HR to cloud-based or Software-as-a-Service (SaaS) HR management solutions, which offer unprecedented security and flexibility as the business scales.
Today, we’ll look at the top 10 benefits that Cloud HR applications have over onsite HR management apps.
1. Easy Integration into Existing Processes
One of the biggest reasons why businesses tend to defer upgrading to newer systems is the fear that the transition may not be as seamless, leading to downtimes or business continuity issues. However, most modern cloud HR applications such as infithra allow easy integration of existing workflows and processes into the cloud through API calls. This ensures minimal to no disruption, enabling businesses to continue operating as usual.
infithra stands out as an easy-to-use HRM app grounded in the cloud, offering complete customization to specific requirements, facilitating faster work and more intuitive work processes. All your workforce data can be seamlessly migrated to the cloud HRM backed by robust security protocols, keeping your business ready from the get-go!
2. Streamlining Processes for Enhanced Productivity
The most common challenge users of traditional or legacy HR software face is utilizing multiple applications to handle various HR tasks and processes. With leaves being recorded on a standalone leave management system, while team attendance is tracked using a separate app, it results in different HR functions running in silos. This is not just an administrative nightmare, but also results in lower productivity and increased manual interference just to track and consolidate employee data.
Cloud-based HRM solutions like infithra offer a single point solution where all your HR processes can be streamlined to run within a single ecosystem, resulting in better collaboration and faster processing efficiency. Key processes like attendance tracking, leave management, employee self-service and roster management can be managed to from an end-to-end solution, regardless of your global location. This greatly boosts productivity, facilitating smooth business operations from virtually any location, making it ideal for dispersed teams.
No matter what your business requirement is, infithra can customize the entire HRM software to align to your business needs and the size of your teams. From custom leave types to advanced ESS portal features, most aspects of infithra can be fine-tuned to meet your unique requirements.
3. Facilitating Communication and Collaboration
As no processes run in silos in a Cloud HR management app, collaboration between different departments and stakeholders in an organization becomes easier. Every stakeholder has a transparent view of what is going on at the organization level, making it easier to track key metrics and deliver results faster.
With the Employee Self Service (ESS) portal integrated into the cloud HR software, communication is simplified, resulting in reduced visits to the HR’s cabin!
In an HRM app like infithra, collaboration across different locations within the GCC can be streamlined, allowing easier access to employees at other physical locations, thereby promoting transparency while keeping everyone informed.
Additionally, by having different views of the HRM app based on user roles (Administrators, Managers and Employees), infithra allows greater control, communication, and collaboration between various teams. For example, Managers have visibility on their team’s tasks, attendance, leave balances and can approve requests on the go enhancing agility wherever they are with no delays.
On the other hand, Employees are empowered to perform tasks independently without HR dependence. They can see their own information, HR and company policy documents, access and participate in polls and surveys and communicate with immediate members in their team. This improves employee onboarding processes, overall employee engagement and facilitates transparency of key business information across the organization.
4. Robust Data Security and Recovery
Unlike traditional HR systems which are prone to failure or data loss, cloud HR software like infithra, with their distributed nature ensures that all business data is securely stored and readily available when needed. With options to schedule regular backups, and inbuilt features for data recovery, online HR softwares ensure complete peace of mind.
Additionally, robust cloud HR software solutions include features such as encryption of your sensitive business data, multi-factor authentication (MFA) to prevent unauthorized intrusion, data security compliance as well as extensive data recovery measures in case of any unforeseen events.
5. Reduced Manual HR Intervention
Business requirements constantly evolve over time. From regulatory compliance changes to corporate policy changes, any development would necessitate upgrading the systems and processes you have in place.
However, through a cloud HR app like infithra, HR personnel can save time and resources by having a centralized system that quickly and seamlessly adapts to changing business or industry needs.
Automatic data updates based on evolving business requirements ensures that the data accuracy remains consistent across functions, reducing errors and discrepancies. This results in time, cost, and manpower savings for the organization.
6. Cost-Efficiency and Scalability
Business growth is often unpredictable. A sudden surge in tasks, or unexpected client signups can drastically increase your workload. At such a juncture, your HRM system should be able to handle the additional load easily. Cost-efficiency is an important parameter for businesses and achieving it becomes attainable by adopting scalable and user-friendly HR applications based on the cloud.
Some of the best online HR software such as infithra, offer simple and seamless upgrade plans whenever you need to scale up the number of users, letting you keep your costs in check without compromising on the features. You can easily align your HRM app costs with the actual usage scenario within your business, ensuring you only pay for the resources you need. This flexibility enables businesses to adapt to evolving industry trends without being held back by rigid HR systems and locked-in contracts.
7. Remote Access and Flexible Working
Often, employees may need to work out of the office or at a client location, which means that the HRM software would need to be accessed outside the working premises. Traditional HR systems comprise of multiple on-premises software, each having a singular function, such as an LMS, an attendance and time-tracking app etc. Employees would find working with such multiple on-premises apps cumbersome and counterproductive.
This is where having an all-inclusive cloud-based HR software ensures that your employees can easily login and use the HRM application even at remote locations, allowing them to work freely and in a flexible manner.
8. Simplified Reporting and Insights
Effectively managing your business data, especially your employee information including planned leaves, ongoing projects, leave history, and completed tasks is crucial for accurate forecasting and strategic workforce planning.
Cloud HR apps simplify the entire process of record keeping and accessing people analytics through a simple dashboard that can process and pull the required data instantly, presenting it in a visual format that allows for quicker decision making.
Cloud-based HR platforms offer user-friendly dashboards, allowing businesses to derive actionable insights. Through this, making data-driven decisions, optimizing resource allocation, and aligning strategies with overall organization goals becomes a breeze.
9. Accurate Regulatory Compliance
Business regulations, taxation policies and labour laws in the GCC keep changing constantly due to various reasons. Keeping track of these changes and constantly updating your HR processes to incorporate them can become quite cumbersome, which becomes especially challenging for the HR team. However, with a cloud based HRM app, this will never be an issue. All you would need to do is update the system parameters at one central location, and the changes would be reflected in every relevant process or workflow.
This mitigates the need to manually check for compliance, reducing the likelihood of potential fines and legal repercussions. Having precise data available at all times supports businesses at the time of auditing or generating reports.
10. Employee Self Service
An employee self-service portal helps reduce HR team’s workload by allowing employees to view and update certain personal details on their own. It also provides them with a simple user interface to check their available leave balance and apply for leaves. From the HR’s perspective, it provides a single point for approval of all employee requests, saving valuable time and enhancing productivity.
Some of the best online HR softwares integrate the ESS portal onto the cloud HRM app, making it easier for employees to perform their daily duties. infithra HRM is no different, with several user-friendly functions put forth in an intuitive interface.
infithra’s array of ESS features include a fully functional ‘My Profile’ section, where employees can update all their personal information, banking details, dependent visas and check the status of their work allocations. The attendance module provides a single window solution for clock-in and clock-out, with an option for setting reminders in case they have missed out on punching their attendance. The announcements section allows the employees to access all information provided by their organization, serving like a bulletin board for company updates. Any support approvals that are required by the employee can be easily raised on the requests hub for approval from the manager or the HR.
Imagine a workplace where every HR related task needs to be done manually, with visits to the HR cabin every now and then! Sounds cumbersome doesn’t it? This is where cloud HR applications have an edge over traditional workflows. By allowing employees to manage these tasks at the convenience of their systems, everyone in the organization including the HR and the employees stand to benefit in terms of time and resources. Enhanced scalability and flexibility translates to work getting done faster with lesser resources utilized, thus saving a lot of money.
Especially in the case of GCC countries where regulations keep changing constantly, staying compliant is an absolute must to do business. Through an efficient cloud HR platform, organizations can focus on their core business without worrying about dealing with complex and intricate regulations.
By upgrading your business processes to cloud-based HR software like infithra, your workplace becomes more lean and agile, greatly boosting your productivity. If you’re confused as to which is the best online HR software for your business, give our experts at infithra a call to schedule a chat with a team to experience our revolutionary Cloud HRM app designed specifically for the GCC countries.
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